EVENT MANAGEMENT & PRODUCTION SERVICES BASED IN CHELTENHAM

Inside - Outside - Online Stress Free comprehensive event management and production services

Collaborative

Turning your event ideas and vision into reality

Fearless

Not afraid to question ideas to ensure the best event experience

Super-Friendly

Comfortable with VIP guests, corporate environments and festival fields

Struggling to plan your next big event?

Taking up more time than you hoped?
Don’t know which suppliers can you trust?
Health and safety nightmares?
Budgets spiralling out of control?

We can make your next event a success.

Our Event Management Services

Everything you need for the perfect event

Event Production Services

Creative and technical solutions for all aspects of your event. Whatever you need we have the right person for it

Site Management
Design and Build
Logistics
Delegate Management
Health & Safety Services
Contractor Management
Licensing
Marketing and Social Media
Ticketing
Sponsorships and Partnerships
Event Staffing - specialist and casual staff

Event Creation Services

Need help with designs and concept creation for your event? You're in the right place.

Concept Creation
Content
Speaker Engagement
Entertainment Booking
Theming

Virtual & Hybrid Events

As the world changes, not just due to Covid-19, but with sustainability initiatives and busier lives, the demand for virtual & hybrid event content is here to stay.

Choosing the best platform
Supporting speakers to get the best content
Maximizing sponsorship
Engaging exhibitors
Content creation and production
Studio facilities

Experience Boxes / At Home Experiences

Goody Bags are a key part of most events and with the move to people being at home nothing changes. We can create bespoke at home experiences for your delegates or team:

Virtual (online) goody bags
Experience boxes sent to their homes - all their delegate swag and more
Virtual experiences, e.g. gin tasting, panic rooms, quizzes
Gifts to boost team morale

Pick My brains

It's all so confusing right now and so many people just need a bit of time to ask questions, or for advice on current regulations, the best virtual platform etc.

So here it is - pick my brains - book here via calendly - and you pay for an hour of my time where I can support, help, advise you to get going on your project. No obligation to go any further, it is what it says on the tin.

£55

About Natasha

I live and breathe events. For the past 15 years, I’ve worked first hand at every level of event management and production.

I slot into teams as an individual – or pull together our own skilled team to provide comprehensive event services – so that you can step back and enjoy the whole experience, stress-free.

– Natasha Russell

Unpopular opinion...

I'm not a goal setter, not one that has a list and works towards it.

Maybe I should be or maybe I just do it my way.

I know vaguely what I want but I'm a lover of spontaneity and being in the moment so I kind have rules I live by and don't beat myself up too much.

We all achieve our successes in our own ways and so you do you.

I like to always have time to hang with friends, do crazy things at the drop of a hat. I hate planning too far ahead especially personally -it gives me anxious feelings which is weird!

One thing I do hope will continue so I am going to call it a goal, is to maintain the new relationships I've made during the pandemic and foster this sense of collaboration.

I also really want to get going again with learning the guitar!

#lockdownsocialsbootcamp #eventprofsgoals #goalsetting #goals #eventprofs #cheltenhamwomeninbusiness #eventinfluencer #eventproduction #virtualevents

@hothospitalitye @twosocialmediachicks

Free resources & tools

What free stuff do your swear by?

Social media for networking and making connections?

Canva and other creative tools for creating lovely content?

For me the most valuable free resource is people and your network...

I used to think I couldn't ask peers for support or help or how to do something in case they didn't think I could do my job...but really we all need help from time to time and the reality is people are flattered when you want their advice!

I turn to my network, colleagues, micro tribes and even friends who are nothing to do with the event industry all the time for help and support.

Just this week @bimlabeeproductions @curious_pe and @andromedatalent in my professional network had helped me out and a number of my personal friends @jenngreenhalgh2012 and @annargill amongst others.

Do you make use of this fabulous free resource??

(Of course there are many times when paid help comes into play also with these people)

#lockdownsocialsbootcamp #freeresources #resourcesharing #eventprofs #shareknowledge #sharepost #eventplannerlife #eventinfluencer #eventproduction #eventmanagement

@hothospitalitye @twosocialmediachicks

Today's #lockdownsocialsbootcamp was to share what's coming up...

So I thought I'd share a few things that are happening alongside the events projects that are going on...

1. I'm really excited to start as a mentor with my old university @salforduni in the last this had only been open to people living in Greater Manchester but with the current situation meaning most things are online I took the opportunity to get involved.

2. I've been studying my Nebosh qualification for ever and finally have had time to do my first exam which I passed, one more assignment and I'll be a #healthandsafety expert (read bigger nerd than now!)

3. More studying, I'm going through the @virtualeventsint certification which is really interesting.

On top of all this I've some personal projects and exciting events like the @yourdigitaltrip to look forward to.

What are you doing over the next few months to stay busy?

#mentor #eventmentor #eventplanner #eventinfluencer #eventproduction #virtualeventplanning #virtualeventproduction #eventtraining #cheltenhamwomeninbusiness #stressfreeeventplanning

@hothospitalitye @twosocialmediachicks

How did you get into events?

I'm asked this often, and have spoken about this and career development a few times.

My answer is always that is was quite accidental. I studied languages at uni and as part of that course this a year abroad where I ended up working on a project as part of Expo 2000 in Hannover. I had an absolute ball...

After leaving uni I got a job in the civil service but never really settled into it, I was always looking for something that made me feel more fulfilled and constantly told people how happy I'd been in Germany.

Eventually I found my way to Cancer Research UK and events, eventually becoming part of the Race for Life team. I'd found my fulfilling job.

I was lucky enough to then when I was getting itchy feet looking for a new challenge, to be recruited by Oxfam to lead their festival campaigning team on site and the UK's biggest festivals (and some small ones). Dream job for a music lover and with @redhawk.events by my side we had a blast.

I them worked again in fundraising and events before London 2012 landed. I had a short contact with the Olympics and when that finished decided to take some time out to decide where I wanted to be.

A few freelance contacts came my way and now 8 years on I have a business I love, one that is slowly gaining traction in the digital world, and a network of colleagues around the world.

Quite often our paths are not straight, and this year has certainly given us a few corners to turn.

What's your back story?

#lockdownsocialsbootcamp #eventplanner #eventinfluencer #eventproduction #virtualevents #cheltenhamwomeninbusiness #digitalevent #eventcreator #eventspeaker #eventmentor #eventmanagement #onlineevent #virtualchristmasparty #betteronlineevents #eventcontent #eventplannerlife

@hothospitalitye @twosocialmediachicks

Do you know all the ways you can contact me and learn more about my work?

This year I've started a blog, which I didn't think I'd enjoy and never made time for before.

Every week I take part in @eventplannerstalk Twitter chats on Monday's. A great place to meet new connections but also to get help and advise from #eventprofs

I'm on Facebook (although terrible at updating) and am active on several #eventcommunity pages. I'm on #linkenin if that is your bag.

I also have a YouTube channel with some event videos and of course my website.

It's a lot of channels but means you can see my work from all sorts of different angles!

And of course if you are working with me you get access to my phone number and I love a good old fashioned chat!

Where do you follow me? Link to all channels in my bio and where do I find you?

#lockdownsocialsbootcamp #cheltenhamwomeninbusiness #eventplanner #eventproduction #virtualevents #eventinfluencer #eventlife #socialmedia

@hothospitalitye @twosocialmediachicks

Today's prompt from the #lockdownsocialsbootcamp with @twosocialmediachicks and @hothospitalitye was to share a book that had inspired or impacted me.

I've mentioned this book and also the podcast of the same name by @elizabday

Elizabeth Day is a similar age to me so maybe that's why it strikes a chord. She had great guests on the podcast too.

Mainly I think it's really good to reframe and think about failures in a different light. We hear the age old saying learn from your mistakes but I think this book really does frame everything in a more positive light, making failures just as important as wins.

What do you think? Have you learnt from a failure?

#bookrecommendations #booktip #readthis #howtofail #eventplannerlife #eventproduction #eventproduction #eventinfluencer #eventmentor #cheltenhamwomeninbusiness #virtualevents #inspiration

On-site filming for some virtual awards... With my @em_mentoring mentee @abarrigav

#virtualeventproduction #virtualevents #filmawards #filminglocation #EventProduction #eventprofsuk #eventprof

🎬 @stillmovingmedia

Loved this little gift from @scib_switzerland after the intro from @themiceblog

It's making me smile so much because it represents so many of the awesome things that have happened over the last year, new friends, new opportunities and new networks.

Let's hope we can #visitswitzerland soon

#eventplanner #conference #conventionbureaus #eventprofsuk #Meetingsandevents #MICE #eventinfluencer #cheltenhamwomeninbusiness #events #incentives

With today's #lockdownsocialsbootcamp prompt I want to celebrate my very long friendship with @redhawk.events

If you scroll back down my feed you'll find a picture of us together but no others are really for public publishing!

I met Rosie when I had a part time bar job alongside my full time events role. She was vibrant, balsy and outspoken. She was everything I wish I'd been at university.

I'm not sure exactly how it happened but fast forward a few weeks / months and I had a firm friend, an intern and she even worked at the bar briefly...but she was too cool for that place!

Off she went doing mega stuff on her year in industry, before returning to uni and quickly applying again to work with me in my new role.

We've had so many laughs ... We always decided it was a good idea to drink ourselves stupid on Sunday nights despite my having Monday morning deadlines, we have tested how many adults you can get in the bed above the cab in a #romahome (again alcohol involved), we broke into our own venue at Glastonbury to eat chips. We ate countless veggie burgers at a summer of festivals.

More recently our festival chats have been over a cuppa, I've held her up on the finish of a half marathon and we are somewhat less wild.

We've laughed so much, we've cried, turned to one another for advice.

I don't think I've ever told Rosie how much she inspires me with her attitude, determination and enthusiasm.

She's the most fabulous events manager and a truly dear friend.

#eventprofs #getinspired #inspiringpeople #inspirational #motivational #thankyou #queen #friend #eventinfluencer #strongwomen

Today's #lockdownsocialsbootcamp prompt was to share someone else's content.

I'm bending the rules a bit as I just got hold of @thecopywritersday book #survivalskillsforfreelancers

Sarah and I have followed one another for years. We've commented and liked and shared, yet next met.

Now in a glorious perk of 2020 we've chatted over zoom and started getting to know one another.

I'm sure I'll post more about this book and the tips and tricks she shares but if you are looking for a new business read in asked it's brilliant and has swathes of #fivestarrating🌟🌟🌟🌟🌟 reviews

#sharingiscaring #eventprofs #freelanceeventmanager #freelancer #bookrecommendations #sharingknowledge #sharingisthenewlearning #communitymatters #eventinfluencer #eventknowledge #newskills

@hothospitalitye @twosocialmediachicks

The year of the #coronacoaster🎢

I'm interested to see how we will look back at this period when we have some distance.

I think we've all had a battle, whether that's in work or personal life. 2020 has not been am easy year for many.

For me I've experienced mega lows worrying about work and money, wondering when I'll see people, wondering when it get to meet my tiny new nephew, when will I get to see my grandma again who is in a nursing home and will she remember me when I do?

I've also had crazy highs of meeting new people, being given awesome opportunities (thanks @themiceblog and @imex_future_leaders_forum ), I've learnt new skills, I've spent more time outside, I've volunteered, I got a new nephew (did I mention that?).

How has 2020 been for you?

#lockdownsocialsbootcamp #reflecting #2020inreview #eventplannerlife #eventplanner #EventProfs #eventinfluencer #virtualeventproduction #lookingback

@hothospitalitye @twosocialmediachicks

#lockdownsocialsbootcamp prompt today is to share a mental health tip.

I think most people have taken a battering this year mentally but one thing I try and stick to is...

NO WORK EMAIL ON MY PHONE

Yes you heard that right and I know a billion people are probably freaking out at the thought... But really if you've inevitably sat at a laptop for 8 plus hours with your email on so you need to see them all night?

Let's be clear, if I'm on-site or very close to an event I will break this rule but generally I try to stick with it.

Earlier this year when I had two imminent live effects I broke my rule. I was working in one clients office and catching up with the other client in evenings and on my drive to and from the office I would see so many emails come in I was a wreck. I should have had notifications off but I forgot.

I also love it when I get an email response from people that says explicitly I don't sit in my email all day so don't expect an immediate response. Or something like that...

What are you thoughts? Freaked out or good idea?

#eventprofs #mentalhealthtips #mentalhealth #eventplannerlife #eventinfluencer #eventindustry

@hothospitalitye @twosocialmediachicks

A totally non work related #lifehack but one I hope my #eventprof friends will like...

Did you know if you put an open bag of crisps in the fridge they stay fresh. I mean I'm sure you don't often have leftovers but for those times when a share bag is too much that is my tip.

(I know its sounds setting and weird but it works)

😂

#lockdownsocialsbootcamp #eventlifehacks #crisps #stayfresh

@hothospitalitye @twosocialmediachicks

#lockdownsocialsbootcamp prompt to share an app I love.

I'm a massive fitness fan so I've been loving the @onepeloton app but actually when I really thought about it ...I had to choose @whatsapp

Why?

It's made keeping in touch so easy, friends in other countries, video calls, voice notes, group chats. Yes lots of other apps do one or some of these features but it's the winner really.

For no extra cost I can send photos, videos, documents. Share web links, group video call, keep up to date with a big group of friends. We can even search old messages.

What's your favourite app?

#eventplannerlife #eventindustry #eventprofs #eventinfluencer #apps

@hothospitalitye @twosocialmediachicks

I'm grateful for the pandemic...

Well not totally but if I look at the positives...

I've met a bunch of people I would usually have been too 'busy' to meet.

And what's more is aside from a fun group of friends (a small group pictured here attending @tomorrowland ), we are now able to involve one another in projects and even pass on paid work.

So I'm grateful that I stepped out of my comfort zone, engaged with these people and got involved. It's helped my sanity and will no doubt help my business going forward.

I can't even start to tag everyone here but you know who you are...locally and internationally

Can you find a #pandemicpositive?

#lockdownsocialsbootcamp #eventprofs #thanksgiving #thankfulness #thankfulthursday #givingthanks #gratitude #eventinfluencer #eventplannerlife #eventproducers #collaboration #cheltenhamwomeninbusiness

What have you overcome?

I really struggled with yesterday’s #lockdownsocialbootcamp prompt, as I think we all overcome our own obstacles and what is an obstacle for one person is not for another. Also, one coping mechanism does not suit everyone.

A lot of people shared a great quote about the pandemic that we all are on our own journey and that is true of almost every situation.

Life throws many challenges at us, mental health, physical health, world issues, financial issues and we battle them all in our own way.

What is important is (sounding like a broken record on here guys) #COMMUNITY.

Thinking back to a hard time for me – when I ended up hospitalised after a bad accident, having broken a vertebra.

What moved me forward was the support of the people around me, clients going the extra mile to ensure I could keep working when they could have just found other support, friends checking in and even the little hospital community for those few days who kept my spirits up and went above and beyond their job.

Build your community, use your community and every battle is that little bit easier with them surrounding you.

#eventprofs #hardships #upsanddowns #gettingbackup #wednesdaymotivation #eventinfluencer
#eventplanner #virtualeventproduction #eventindustry

@hothospitalitye @twosocialmediachicks

Tell me what apps and tools you are finding useful for virtual events.

I've just discovered @zello_inc which turns your phone into a two way radio and is perfect for those quick comms (as long as you are muted or on a control desk).

There are some great tips out there for sharing ideas, quizzing, polls, visuals, design...

I'd love to know your favourites either in my comments or I'll add to stories and share the results.

#virtualeventproduction #virtualevents #greatvirtualevents #questioniftheday #questiontime #eventprof #lockdownsocialsbootcamp #eventinnovation #eventinfluencer #betterevents #cheltenhamwomeninbusiness #miceeducation #eventplanner

@hothospitalitye @twosocialmediachicks

Wanna go on a trip?

Link in bio

#boardingnow

@yourdigitaltrip

So over the last 6 months I have had an explosion in follower numbers so thanks for being here.

Whether you've been here a few days or a few years your support is really appreciated.

Why not introduce yourself in the comments and we can have a little follow party!

#lockdownsocialsbootcamp #thankyou #eventprofs #MondayMotivation #supprtingeachother #newfollowers #eventplannerlife #eventinfluencer #virtualevents #eventproduction #cheltenhamwomeninbusiness

@hothospitalitye @twosocialmediachicks

Events We’ve Done

Events we've helped make a success with our management and production services

Award Ceremonies, Gala Dinners and Balls

These events require meticulous delegate and participant management. From looking after awards entry submissions to handling a complex guest list, theming your event or producing a show-stopping presentation. Creating the most memorable evening for you, your winners and guests is all part of our package.

London Evening Standard Film Awards
UK Gift Card and Voucher Association Awards
Amnesty Media Awards

Mass Participation Events

Mass participation events continue to grow and the key to their success is repeat entrants and attractive organisation. That comes down to participant experience, which is why you should choose an event company who can pay attention to the details and deliver all elements of your event.

Cheltenham’s Half Marathon
Wanderlust 108
Sue Ryder Ride for Ryder Cycle Sportive

Conference & Exhibition

Delegate Management and content creation, deciding on menus and ensuring exhibitors have all the information they need. A full end to end service can be provided taking away all the stress from you.

UK Gift Card & Voucher Association Annual Conference
Business and Climate Summit
SPVS / VPMA Congress

Charity & Fundraising Events

With a background in fundraising, we can review your event strategy and make suggestions to improve your ROI to keep supporters and donors happy.

Sue Ryder Winter Ball
National Star College Thriller Run
Starlight Hike

Outdoor Events & Festivals

Not all events are inside and experience in dealing with unusual venues, hedonistic environments, all weather conditions and working around the general public are important. A whole different set of considerations come into play.

St Albans Christmas Market
Victorious Festival Camping
Stargazing Live Tour

Experiential Experiences

Experience is more important than ever. With millennials spending more on 'experiences' than items, making your brand stand out means creating a lasting memory in your consumer's mind.

Oath: Launch events
Nike Winner Stays
Adidas 5K

Natasha helped us to quickly navigate the multitude of virtual platforms that have recently sprung up, and provided insightful guidance on do's and don't's of virtual events. She was clearly on top of the latest thinking and detail, and most importantly explained everything really clearly. A joy to work with.

James Hollaway Director M&F Health Communications Ltd

Natasha delivers what she says she will and goes above and beyond to keep her clients and team happy. I can confidently recommend her services.

Charlie Beauchamp Runjoy Director

Natasha is a top-level event professional who will give you complete comfort and peace of mind. Balanced and measured with a can-do attitude to all situations, however last minute. I will be using Natasha for all our events and cannot recommend her enough.

Alan Steel Managing Director Wanderlust UK

Working with us is easy

We're friendly, professional event production experts

Step 1

Get in touch and share the vision for your event.

Step 2

Review our bespoke event proposal.

Step 3

Step back and enjoy the whole experience, stress-free.

Get In Touch

Fill in the form or email me natasha@natasharussell.co.uk or call 01242 420740.