EVENT MANAGEMENT & PRODUCTION SERVICES BASED IN CHELTENHAM

Inside - Outside - Online Stress Free comprehensive event management and production services

Collaborative

Turning your event ideas and vision into reality

Fearless

Not afraid to question ideas to ensure the best event experience

Super-Friendly

Comfortable with VIP guests, corporate environments and festival fields

Struggling to plan your next big event?

Taking up more time than you hoped?
Don’t know which suppliers can you trust?
Health and safety nightmares?
Budgets spiralling out of control?

We can make your next event a success.

Our Event Management Services

Everything you need for the perfect event

Event Production Services

Creative and technical solutions for all aspects of your event. Whatever you need we have the right person for it

Site Management
Design and Build
Logistics
Delegate Management
Health & Safety Services
Contractor Management
Licensing
Marketing and Social Media
Ticketing
Sponsorships and Partnerships
Event Staffing - specialist and casual staff

Event Creation Services

Need help with designs and concept creation for your event? You're in the right place.

Concept Creation
Content
Speaker Engagement
Entertainment Booking
Theming

Virtual & Hybrid Events

As the world changes, not just due to Covid-19, but with sustainability initiatives and busier lives, the demand for virtual & hybrid event content is here to stay.

Choosing the best platform
Supporting speakers to get the best content
Maximizing sponsorship
Engaging exhibitors
Content creation and production
Studio facilities

Experience Boxes / At Home Experiences

Goody Bags are a key part of most events and with the move to people being at home nothing changes. We can create bespoke at home experiences for your delegates or team:

Virtual (online) goody bags
Experience boxes sent to their homes - all their delegate swag and more
Virtual experiences, e.g. gin tasting, panic rooms, quizzes
Gifts to boost team morale

About Natasha

I live and breathe events. For the past 15 years, I’ve worked first hand at every level of event management and production.

I slot into teams as an individual – or pull together our own skilled team to provide comprehensive event services – so that you can step back and enjoy the whole experience, stress-free.

– Natasha Russell

Thanks too our wonderful @nhswebsite @nhsmillion #heroes and #carers (including my sister @loopylooleanne ) and anyone working on the front line
#thanks #fightingcorona

#Events are not happening right now but the #eventprofs community has pulled together and are #skillsharing. I have really enjoyed learning #autocad and look forward to putting these skills to use.

What have you learnt in these #corona times?
#newskills #eventproduction #eventprofessional #sitedesign #massparticipation #stressfreeevents #CAD #eventmanagement #festivalmanagement #freelancer #cheltenhamwomeninbusiness

In this new world of events we find ourselves in we are having to move #online with more #virtualevents and #hybridevents. The last couple of weeks have been spent learning all the best tools and systems, how to give attendees and speakers the best experience and even how to engage sponsors and encourage #networking.

Get in touch if you need help or advice to take your next event online.

#eventprofs #eventproduction #newskills #eventprofs #stressfreeevents #eventmanager #eventmanagement #onlineevent #webinar #movetovirtual #cheltenhamwomeninbusiness

Keep supporting small business ...cheeky @saradasilvabfw purchase

#cheltenhamwomeninbusiness #sports #fitnessmotivation #sportswear #strongwomen #strongertogether

When you should be planning a fabulous event here with @bimlabeeproductions and instead it's going to be a hospital 😥

Thinking of the staff at excel and all those involved.

#stayhome #eventprofs

UK live music has been one of the UK’s biggest social, cultural, and economic successes of the past decade, with venues, concerts, and festivals supporting 210,000 jobs across the country and adding £4.5bn to the economy in 2019. But, with no end to social distancing in sight or financial support from government yet agreed, the future for venues, concerts and festivals and the hundreds of thousands of people who work in them looks bleak.
Until these businesses can operate again, which is likely to be 2021 at the earliest, government support will be crucial to prevent mass insolvencies and the end of this world-leading industry.

#eventprofs #events #festivals #gigs #freelance #eventproducer #letthemusicplay

Had a fabulous chat, via actual phone, no zoom or video, (AMAZING)with @events_with_fay today. Last night I was chatting with @megstrahle on WhatsApp.

We don't know each other, Fay reached out after joining the @eventplannerstalk digital festival as we live relatively close. Meg and I 'met' online in the last few months.

The community I have met and engaged with thanks to @themiceblog is incredible. So grateful you have you all in my community.

@megsadventureinevents @themiceguru @whatnyomidoes @hothospitalitye @nicroames @jenstockdaleevents @robert_dunsmore @redhawk.events @natallia.zaremba @nicroames and anyone I've inevitably forgotten!

#eventprostalk #eventplanner #community #collaboration #eventcommunity #eventmanagement #eventplanning

35 miles. 11 Athletes. 2 days.

Or 56km.... As part of the digital festival some of team have been taking part in a #wellness challenge, encouraging them to take a break from their screens and do something for themselves. Alongside this we have had yoga, pilates, SUP and many other activities.

If all of our active athletes did just 3 miles / 5km today and recorded it on strava we would double this number!

We all have heard the stat that event professional is in the top 5 most stressful jobs, and so it is really important to counter than with something that makes you feel good.

Leading us to #Wellnesswednesday, a chance for our #digitalfestivalexplorers to show us their selfcare practices. We will still be encouraging you to get out and about showcasing your town for anyone looking for a staycation, but also feel free to share what gives you peace, clears your mind and counters any stress.

Don't forget you can also win some yoga sessions with @amberjeni

How amazing is this video by @herrloris for this week's #digitalfestival 🙌🏻 So excited for this week curated by the wonderful @themiceblog and @megstrahle alongwith the #eventprostalk community.... Also I am over the moon to be co-hosting the wellness challenge

#eventplanning #eventplanner #eventmanagment #eventdesign #meeting #meetingdesign #businessdevelopment #businessgrowth #personaldevelopment #personalgrowth #onlineevent #digitalevent #virtualevent #onlinebusiness #community #eventcommunity #miceeducation #eventplanner #cheltenhamwomeninbusiness #glosbiz

I am super excited to be hosting this challenge with @megstrahle

#Repost @eventplannerstalk (@get_repost)
・・・
Digital festival requires also taking some time off from the screen and taking care of your wellbeing #eventprofs. We’re thrilled to introduce you to the #digitalfestivalexplorer challenge that will take place next week from 22-26 June and will be hosted by @natasharussellevents and @megstrahle.
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With the rise of staycations and localized events, we want you to showcase your town by creating the ultimate digital FAM trip with the #digitalfestivalexplorer challenge whilst keeping fit and well by walking, cycling or running each day. For this challenge we’ll be using an additional platform, Strava, and we will see how far we can collectively travel over the week 🚴🏻‍♀️🚴🏼🏃🏼‍♀️🏃🏾‍♂️🚶🏻‍♀️🚶🏼Of course you can also do other fitness activities and log them too🧘🏾🏊🏻🤾🏽‍♀️⛹🏻‍♀️! We want to get you moving and keep you active during the digital week AND it’s your chance to show us your destination #eventprofs!
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You can choose to share your journey and a fact about the destination with photos or videos on Instagram, Twitter and/or TikTok, whatever social media platform you are most comfortable with! We want you to stay active and be digitally creative with this challenge!📲
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Here are the weekly tasks:
🎾June 22: Monday Motivation – Share your favourite way of being active with a motivational quote that helps you start your week strong!
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🎾June 23: Throwback Tuesday – Walk, run or cycle to your favourite local historical site and share with us a fact about it.
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🎾June 24: Wellness Wednesday – Walk, run or cycle to a destination in your town that makes you feel at peace, it can be a local park, public library or café!
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🎾June 25: Thirsty Thursday – Walk, run or cycle to and share with us your favourite café or bar to have a drink, whether it’s a mixed drink, smoothie or coffee!
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🎾June 26: Feature Friday – Walk, run or cycle and take us on a tour through the best parts of your town! We want you to showcase your favourite places.
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For more information and to take part in the challenge get your ticket via the link in bio and let’s keep fit togeth

The business plan is being shared Monday but here's a sneak preview.
I can't wait to see what the other teams came up with too. I'm sure between ask the #eventprofs that took part there were some really great ideas.... #Repost @eventplannerstalk (@get_repost)
・・・
Who’s excited to see the final business plan? It will be published in full on Monday, 18 May, on our website, but until then we don’t want to keep you waiting any longer and here give you a sneak peek to the winning entry by @natasharussellevents @amycowanevents @katinka_eventsbykm @gyam16 @magentaghana and @eventsanastasiya. The winning dream team of international #eventprofs 🌏
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We (@megstrahle and @themiceblog) awarded this business plan because there was great detail on what the agency wants to do, and how they will do it. They've introduced phases to the recovery plan, and focused to sustainability by discussing locality and presented how they'll add hybrid and online events to existing services. We enjoyed the approach towards maintaining a strong identity as an agency and being visible during the pandemic. -
There was a great approach for putting new protective procedures in place as this will be a big concern for #eventprofs and businesses moving forward post COVID-19. We enjoyed the idea of developing new roles according to different needs, such as moving to content marketing, logistics manager to shift things by post, and online relation management. We enjoyed the idea of creating own profit-making experiences, and especially looking at new services such as virtual assistants and copywriting. The detailed listing of all industry associations, online events and their webinar offerings was excellent and event industry professionals can maintain ongoing education and networking.
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This was a very operational and hands-on, close to the industry and understanding how market needs will evolve. It is also very open to adapting to the new reality whilst also creating new roles. Creating a four-phase recovery plan was very strategic and we appreciated that the team was very aware of all industry associations and understanding the new need to make crisis communication paramount and integrating it in

So proud to be part of this winning team with a great gang of event pros. I'm sure all the teams have had great ideas and hopefully we can all share our thoughts over the next few weeks.... #Repost @eventplannerstalk (@get_repost)
・・・
And the hackathon winner is..! 🎉

After two nerve wrecking weeks the anticipation is over and we are super excited to announce the #eventprostalk hackathon winner!
Above all - we want to thank all the teams for your participation, contribution and the excellent teamwork! You delivered an outstanding work and we were so impressed by the high standards of submissions and concepts thus setting very high standards for the future hackathons, so really really well done!! All four entries were of high quality that exceeded all expectations, and each business plan had elements that made it stand out from the rest. The decision wasn’t easy. All entries were different but original in their own way.
We truly hope that throughout this process you’ve been able to have personal wins, be it learning a new tool, developing a new idea or connecting with new event planners because for us this process has been a rewarding journey meeting and working with all of you and we hope to stay in touch. We’re very sad that it’s over now, but the good news is that it’s a beginning of new connections and new learning experience.

CONGRATULATIONS Group 5!! We loved your business plan, there is great detail on what the agency wants to do, and how they will do it. You’ve delivered a very operational and hands-on concept, very MICE industry focused, demonstrating a strong understanding how the market needs will evolve while being very open to adapt to the new reality.
Outstanding team effort @amycowanevents @katinka_eventsbykm @natasharussellevents @eventsanastasiya and @gyam16

Looking for some paperwork and forgot I hid these #event leftovers in my filing cabinet.

Small wins.

#eventprofs #eventproduction #freelanceeventmanager #digitalevents #hybridevents #jellybabies

When one of your oldest work buddies decides to throw it right back 🔙

#Repost @redhawk.events (@get_repost)
・・・
✨🎈happy birthday to @natasharussellevents ! 🎈✨ One of my favourite people to work with over the years - of which there have been many! 🕖
Throwing it back to 2007 and the iconic headsets of #raceforlife season... Have a great day you superstar!
#events #eventprofs #vintage #birthday #vogue #teamworkmakesthedreamwork

It's Earth Day!
#Events are not known for being the most Earth Friendly but as organisers we are constantly looking to be more #sustainable and reduce our environmental impact.

Did you know you can work out the carbon footprint of an event?

What tips do you have?

#festivals #sportsevents #eventplanner #eventproduction #eventprofs #cheltenhamwomeninbusiness #stressfreeevents #teamwork #eventlife #eventproducer #summerevents

You can still be planning & researching your future events. Can we help with venue finding? We can look at your brief and produce a comprehensive venue report, in many cases sharing virtual tours. Get ahead with your next event to #comebackstronger.

#eventprofs #eventproduction # eventspecialist #eventmanagement #venuefinding #stressfreeevents #cheltenhamwomeninbusiness #conferenceplanner #conferencevenue #conferencemanager

Saturday lock down gifts.
I have the best clients.

#stressfreeevents #eventplanner #eventprofsuk #lockdown #eventproducer #saturdaysmiles #endlessweekend

Usually have a few #massparticipation #events in my calendar but the current climate means we should all be #socialdistancing and #exercising responsibly. Could you move your event to virtual? A great open for #charities affected by #coronavirus to continue #fundraising and engage communities.

#eventprofs #eventsproduction #racedirector #eventspecialist #cheltenhamwomeninbusiness #stressfreeevents #running #virtualrun #virtualrace #fundraising

Events We’ve Done

Events we've helped make a success with our management and production services

Award Ceremonies, Gala Dinners and Balls

These events require meticulous delegate and participant management. From looking after awards entry submissions to handling a complex guest list, theming your event or producing a show-stopping presentation. Creating the most memorable evening for you, your winners and guests is all part of our package.

London Evening Standard Film Awards
UK Gift Card and Voucher Association Awards
Amnesty Media Awards

Mass Participation Events

Mass participation events continue to grow and the key to their success is repeat entrants and attractive organisation. That comes down to participant experience, which is why you should choose an event company who can pay attention to the details and deliver all elements of your event.

Cheltenham’s Half Marathon
Wanderlust 108
Sue Ryder Ride for Ryder Cycle Sportive

Conference & Exhibition

Delegate Management and content creation, deciding on menus and ensuring exhibitors have all the information they need. A full end to end service can be provided taking away all the stress from you.

UK Gift Card & Voucher Association Annual Conference
Business and Climate Summit
SPVS / VPMA Congress

Charity & Fundraising Events

With a background in fundraising, we can review your event strategy and make suggestions to improve your ROI to keep supporters and donors happy.

Sue Ryder Winter Ball
National Star College Thriller Run
Starlight Hike

Outdoor Events & Festivals

Not all events are inside and experience in dealing with unusual venues, hedonistic environments, all weather conditions and working around the general public are important. A whole different set of considerations come into play.

St Albans Christmas Market
Victorious Festival Camping
Stargazing Live Tour

Experiential Experiences

Experience is more important than ever. With millennials spending more on 'experiences' than items, making your brand stand out means creating a lasting memory in your consumer's mind.

Oath: Launch events
Nike Winner Stays
Adidas 5K

Natasha helped us to quickly navigate the multitude of virtual platforms that have recently sprung up, and provided insightful guidance on do's and don't's of virtual events. She was clearly on top of the latest thinking and detail, and most importantly explained everything really clearly. A joy to work with.

James Hollaway Director M&F Health Communications Ltd

Natasha delivers what she says she will and goes above and beyond to keep her clients and team happy. I can confidently recommend her services.

Charlie Beauchamp Runjoy Director

Natasha is a top-level event professional who will give you complete comfort and peace of mind. Balanced and measured with a can-do attitude to all situations, however last minute. I will be using Natasha for all our events and cannot recommend her enough.

Alan Steel Managing Director Wanderlust UK

Working with us is easy

We're friendly, professional event production experts

Step 1

Get in touch and share the vision for your event.

Step 2

Review our bespoke event proposal.

Step 3

Step back and enjoy the whole experience, stress-free.

Get In Touch

Fill in the form or email me natasha@natasharussell.co.uk or call 01242 420740.